Last updated: 22/10/2020
How we use your personal information
This document sets out how The Access Flooring Association (AFA) collects and uses your personal information. This includes information that you supply to us, plus other data that we learn from you accessing this website and from working with us.
The Access Flooring Association (AFA) are committed to protecting your right to privacy and ensuring the security of any personal information that we hold.
We will not sell your data to any third party outside of The Access Flooring Association (AFA) member companies. We will only hold information that is relevant to our contact with you.
Who we are
The Access Flooring Association (AFA)
Telephone number: 0845 120 0068
Your Legal Rights
You are protected under law to ensure that we only use your personal information when there is a valid, legal reason for us to do so. We must fulfil one of the following criteria:
Legitimate interest is when we have a valid business reason to process your data. However, this must not go against your interests and should be within what would generally be considered acceptable and fair.
Other areas of the law cover sensitive personal information, none of which we will collect, e.g. ethnic origin, sexual orientation.
Outside of these areas, the only other situations we would process your personal information in would be:
Types of data
The data we hold will include, but may not be restricted to, one or more of the following:
How we collect data
We may collect data from you via any of the following sources:
How long we store your data for
We will keep your data:
On our internal systems:
Within our website CMS:
We keep your data to allow us to keep in contact with you for any ongoing work and to allow us to contact you regarding any prospective work and updates about The Access Flooring Association (AFA).
Keeping our records up-to-date
We actively seek to ensure that all of the data we hold is current and up-to-date. However, if you believe that we are holding inaccurate data about you, please inform us and we will look to rectify this as quickly as possible.
If you would like to know what personal information we hold on you, please contact us and we will supply it to you without undue delay.
Similarly, please inform us if you would like us to delete any personal information that we hold on you.
What are cookies
Cookies are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use them and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored. However, this may downgrade or ‘break’ certain elements of the site’s functionality.
For more general information on cookies see the Wikipedia article on HTTP Cookies.
You can prevent the saving of cookies by adjusting your browser settings (see your browser Help section for details about how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit.
The cookies we set
For more information on Google Analytics cookies, see the official Google Analytics page.
If you have any questions please contact us using the contact details on this website.
Processing of personal data on behalf of members of the Access Flooring Association (AFA)
Organisations that form part of the Access Flooring Association (AFA) (“AFA Members”) shall at all times comply with all Data Protection Laws in connection with the processing of Protected Data.
AFA Members shall ensure all instructions given by it to The Access Flooring Association (AFA) in respect of Protected Data (including the terms of this Agreement) shall at all times be in accordance with Data Protection Laws.
AFA Members shall indemnify and keep indemnified The Access Flooring Association (AFA) against all losses, claims, damages, liabilities, fines, sanctions, interest, penalties, costs, charges, expenses, compensation paid to Data Subjects, demands and legal and other professional costs (calculated on a full indemnity basis and in each case whether or not arising from any investigation by, or imposed by, a supervisory authority) arising out of or in connection with any breach by the Data Subject of its obligations.
The Access Flooring Association (AFA) will only process personal information in accordance with a contracted agreement except where otherwise required by applicable law (and shall inform the Data Subject of that legal requirement before processing, unless applicable law prevents it doing so on important grounds of public interest); and if The Access Flooring Association (AFA) believes that any instruction received by it from the Data Subject is likely to infringe the Data Protection Laws it shall promptly inform the Data Subject and be entitled to cease to provide the relevant Services until the parties have agreed appropriate amended instructions which are not infringing.
Taking into account the state of technical development and the nature of processing, The Access Flooring Association (AFA) shall implement and maintain the technical and organisational measures to protect the Protected Data against accidental, unauthorised or unlawful destruction, loss, alteration, disclosure or access.
The Access Flooring Association (AFA) will inform the Data Controller of any sub-processors which are to be used so that an agreement can be put in place before any processing being carried out.
The Access Flooring Association (AFA) will (at the Data Subject’s cost) assist the Data Subject in ensuring compliance with our obligations under Articles 32 to 36 of the GDPR taking into account the nature of the processing and the information available to The Access Flooring Association (AFA).
We will also assist in responding to requests for exercising the Data Subjects’ rights under Chapter III of the GDPR (and any similar obligations under applicable Data Protection Laws) in respect of any Protected Data.
The Access Flooring Association (AFA) shall not process and/or transfer, or otherwise directly or indirectly disclose, any Protected Data in or to countries outside the United Kingdom or to any international organisation without the prior consent of the Data Subject.
The Access Flooring Association (AFA) shall notify the Data Subject without undue delay and in writing on becoming aware of any Personal Data Breach in respect of any Protected Data.
At the end of the provision of the Services relating to the processing of Protected Data, at the Data Subject’s cost and the Data Subject’s option, The Access Flooring Association (AFA) shall either return all of the Protected Data to the Data Subject or securely dispose of the Protected Data (and thereafter promptly delete all existing copies of it) except to the extent that any applicable law requires The Access Flooring Association (AFA) to store such Protected Data.